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Office Administrator

Also known as Office Manager.

Office administrators undertake a range of functions to make sure the administration activities within an organisation run smoothly.

They may be responsible for the management of human resources, budgets, accommodation and property facilities and records.

These functions can be performed at various levels ranging from junior through to upper management.

Office administrators may work for one person or a group of people.

In some areas of employment, long hours of work and/or travel may be required.

TASKS

Office administrators may perform the following tasks:

supervise and coordinate activities of staff
interview job applicants
conduct orientation programmes for new employees
administer salaries and determine leave entitlements
be involved in staff training and development, preparation of job descriptions, staff assessments and promotions
prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management
maintain management information systems (manual or computerised)
locate suitable business premises and negotiate reasonable leasing agreements
provide and maintain business premises and other facilities, including plant machinery and equipment
review and answer correspondence
provide secretarial or executive services for committees

PERSONAL REQUIREMENTS

able to supervise others
good oral and written communication skills
aptitude for working with computers
good organisation skills

Interest Area

EDUCATION & TRAINING

You can work as an office administrator without formal qualifications. However, you would usually need to gain extensive administrative experience at a lower level before moving into the role of office administrator.

Entry to this occupation may be improved if you have VOC qualifications in business, business administration or a related field. As subjects and prerequisites can vary between institutions, you should contact your chosen institution for further information.

You can also become an office administrator through a traineeship in Business or Business Administration.

Entry requirements may vary, but employers generally require Year 10.

Additional Information

Once you are employed, you may be able to develop, and have recognised, additional skills under the Business Services Training Package that will expand your career opportunities within this industry.